Project management will be conducted on the overall (consortium) level and local level. In order of conducting efficient and successful project management, manual for contractual and financial management will be defined and elaborated to all partners. All aspects of project implementation will be followed and managed through reporting system, with interim and final reports to EACEA. All consortium partners will participate in project management.
Steering Committee consisting of partners’ contact persons will be organized in order to monitor all project activities. It will monitor project activities, evaluate deliverables, produce detailed reports on implementation and suggest further activities. The Steering Committee will provide input into strategic and organizational issues and define the project standards and agree on all project policies that must be formally and explicitly stated. Tasks assigned to consortium partners will become contractual obligations. The Steering Committee will meet at regular intervals. One kick off meeting and three during the implementation of the project are planned. The responsibilities of the SC will be to: (1) Review project progress and control the activities; (2) Ensure that the project maintains its relevance; (3) Be aware of relevant activities in other projects; (4) Resolve any technical administrative or contractual issues, which have not been resolved by other means within the project; (5) Be the overall quality manager of the project, controlling the overall quality of the Work Packages and check the quality of the deliverables. Decisions will be taken on a consensual basis. In case of disagreement, the Steering Committee will make the final decision.
Local coordination team (LCT) consisting of members from partner institutions in Serbia will be formed also. It will monitor implementation and organization of activities in Serbia, and actively participate in dissemination of project results. Four half-yearly meetings are planned. Members will provide reports on implementation for their institutions.
Twelve meetings are planned, some of them matching the LCT meetings or online. There will be regular financial monitoring and audit.
A detailed allocation of resources and distribution of tasks within the project is carried out equally between the partners and in accordance with the requirements for the implementation of each working package. Nine different partners are leaders of 9 working packages. The number of partners engaged in each working package is the following: WP1: 5; WP2: 15; WP3: 6; WP4: 13; WP5: 8; WP6: 3; WP7: 15; WP8: 2; WP9: 15.
The issue of the ownership of the project will be discussed in the Consortium meeting and it will be defined in the Consortium Agreement.